Procurement of Medicines and Medical Supplies

Course programme

Introduction

Procurement plays a critical role in ensuring the availability of essential quality-assured medicines at all times at an affordable price for the people that need them.

Often international donor organisations and governmental organisations are involved in funding medical programs, resulting in the need of professionally run procurement processes. This course pays special attention to meeting the most common donor requirements and public procurement regulations.

The course guides the student through all steps of the procurement process, such as supplier selection, how to select the best value offer, contracting, quality assurance, measuring supplier performance and much more.

The objective of the course is to provide students solid knowledge about and a good understanding of the procurement process that will help them implement and/or professionalise procurement processes.

The procurement course is suitable for procurement/purchase officers, logistic officers, health officers and professionals with a responsibility in procurement, members of tender committees, pharmacists, program managers and supply chain managers in the public and private sector.

Course objectives

After having successfully completed the module, participants will be able to:

  • Understand the specifics of the health supply chain.
  • Define the different steps in the procurement cycle.
  • Understand the characteristics of medicines and medical supplies.
  • Manage the tender process (including supplier selection, receipt of quotations, quote evaluations, negotiations, placing purchase orders and more).
  • Develop and use standard operating procedures.
  • Know how to use the different procurement methodologies and in which situations.
  • Stakeholder analysis: assess needs to be involved for proper and effective procurement.
  • Influence of other activities in the medical supply chain on procurement work and reciprocally.
  • Define strategies to address common challenges in procurement.
  • Manage and evaluate procurement activities.

 

What are the target participants?

The procurement course is suitable for procurement/purchase officers, logistic officers, health officers and professionals with a responsibility in procurement, members of tender committees, pharmacists, program managers and supply chain managers in the public and private sector.

Teaching and learning strategy

This e-course requires the students to go through the course materials on the learning platform with the support of an online facilitator to encourage self-directed learning. Taking part in discussion forums, exchanging ideas with fellow participants and completing online quizzes will form a vital part of the learning experience.

Assessment and grading

Participants will be graded based on their online participation and completion of activities. A certificate of completion and an e-badge will be awarded to all those who complete a minimum of 75% of all online activities (lessons, quizzes, discussion forums). The percentage of completion will be measured automatically online as the participant goes through the course.

In addition, there are several short assignments to guide the learning process of the participants, offering feedback on the submissions and an opportunity to interact with the facilitator. Assignment responses should be submitted within the respective due dates (one week after opening) as to the schedule below.

Course duration

6 weeks

Level of effort: 4 hours per week

Course schedule

Week 1

Introduction to Supply Chain Management
Procurement - An overview
Medicines and medical supplies
Week 2

Stakeholders in the procurement process
Finance in the procurement process
Standard operation procedures and work instructions
Quality assurance of medicines
Week 3

Introduction to the tender process
Supplier selection
Procurement methods and tender documents
Receipt of quotations
Evaluating quotations and negotiations
Week 4

Client approval and contact award
Presenting tender process compliance
Purchase order and contract terms
Measuring supplier performance
Week 5

Basics of transportation and Inco terms
Managing client expectations
Procurement planning
Ethics in procurement
Week 6

Case study Zendalia
Course completion
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